How we film a "Whiteboard Animation" in CTL meeting room

This is the process that we go through when we have a whiteboard filming session.

1. Schedule the meeting room in Outlook or with the CTL receptionist.
2. Swap out the battery in the camera with a fully charged one. Place the used battery on the charger.
3. Format the memory card in the camera. Menu button, first brown tool.
4.  Set the camera mode knob to P (for priority mode)
5. Press the Q button on the camera and set exposure to 0. Set the ISO to 1600. Set the white balance to AWD (auto white balance)
6. Mount the tripod plate to camera and tighten with screwdriver.
7. Mount the 24-70mm lens on the camera body and set to MF (manual focus)
8.  Insert tripod plate onto tripod head and tighten the clamping knob.
9.  In the CTL meeting room with the door closed, lights on, wall monitor off and reflectors in place, take one still photo of the clean whiteboard from a couple of feet away.
10. Change the white balance of the camera to custom        
11. Press the Menu button and go to the 2^nd red camera settings menu. Under Custom WB, load the last photo as the data image for the custom white balance.
12. Set up the tripod at the back of the table. One leg extension should be enough.
13. Switch the camera to video mode.
14. Place the magnets in a rectangle as high as the artist can comfortably reach.
15. Adjust the zoom and position of the camera to frame the magnets as close as possible then move the magnets barely out of the frame of the video.
16. Push the blue plus magnification button to enlarge the view and manually focus the lens.
17. Have the artist hold their arm in front of the board and set the camera exposure as high as possible without blowing out any of the skin tones. Usually 2 1/3 stops above zero works best.
18. Change the screen resolution setting of the room computer to the second lowest setting.  
19.  Disconnect the VGA monitor cable from the adapter on the back of the computer. Connect the projector cable to the adapter.
20. When finished, make sure and reconnect the monitor and reset the resolution and put the room back to the way that you found it.

This image shows the setup for the filming and some of the things that we have discovered to help us get good footage.

We have also found that it speeds up production quite a bit if we use some drawings done in photoshop for the storyboard in the final animation. We try to mix up what is drawn by the "hand" and what is predrawn so it doesn't become predictable.

Here are a couple of clips from recent examples.

Thanks to everyone who has helped us work on these and figure out this process.